Data room software must be able to handle large volumes of documents. This characteristic is typically reflected by the number of tools offered by the service provider like multilingual searches (about 16 languages), OCRs, file previews, smart AI categories, and translation of documents. A reputable provider will offer flexible viewing options that permit users to examine documents in their preferred format or without it.

A reliable provider will employ the most advanced visit their website encryption technology to protect confidential data. They should also provide a 24-hour helpline that is multilingual, and have dedicated customer service executives who can assist in the beginning of a project and implementation of best practices, as well as accelerated due-diligence processes.

For example, some providers allow you to connect shared folders, desktops and FTP with the virtual data room, which makes it easy to upload and download any file. Some providers also have an automatic naming scheme which makes it simple to organize and locate files. You can also give different access permissions to view, print, and secure PDF download. The best providers will also let you customize watermarks, which display a user’s name, IP address, and the date and time of viewing the document.

A good VDR should come with built-in NDAs that can be automatically applied for all users to avoid unauthorised disclosure of information. It should also come with an auditing system that allows to examine activity and identify who has done what (document and user), when and how.