Board management software (also called board portals or applications for boardrooms) is a tool that provides a quick method for boards of directors and senior leadership teams to access important documents, track agendas for meetings, securely communicate and make decisions remotely. The best board portals have been designed with user experience and security in mind. This makes them easy to use. They also ensure that important meetings run smoothly and efficiently.
A basic board portal includes document storage and sharing capabilities meeting schedulers that allow participants to propose and approve meetings with just one click, and communications tools such as discussion forums and email notifications. Some include basic reporting tools for tracking the activities.
Most importantly, the board management software is designed with security in mind. It has layers of security that ensure confidential information is protected. Secure data is usually encrypted and stored in an environment of resilient host environments that meets the requirements of governance. Scalability and availability of the application is essential to ensure that meetings can take place without interruption.
The most effective board management software also offers excellent customer support. This is essential because it allows board members to receive answers and assistance to the most basic of questions quickly which reduces productivity. The new users can generally avail a no-cost trial to test the software prior to making a commitment to long-term. This is a great opportunity for directors and executives to try out the software before it is implemented in the company.