In the last decade, virtual data rooms have evolved into a standard tool for due diligence in M&A and other business processes. They can improve the security of sharing information, speed up document reviews and facilitate decision-making. But how do you pick the best one to meet your needs?

In the oil and gas industry, due diligence is required for the exchange of seismic data, well logs, and other technical documentation. In infrastructure projects, it’s crucial to share engineering files between lenders and investors. The energy industry has also tightened its regulatory requirements. This means that data exchanges are required to facilitate M&A due diligence and project financing.

A good due diligence VDR provider will support a wide range of file formats and have an easy-to-use search option. You should be able to reorder the folders, and assign access rights to specific users. It is crucial to anticipate the types of documents that will be requested and to create appropriate folders. It is helpful to classify these documents into common categories like financial, human resources and tax documents.

Using VDRs to conduct due diligence VDR for due diligence is different from using Google Drive or Dropbox, because some sensitive files will require access by only a limited number of people. Modern VDRs use tools like multi-factor authentication, as well as granular authorizations to protect confidential data and keep it out of the misused hands of. VDRs can be accessed via various devices, allowing users to examine information wherever they are. This feature dramatically enhances the decision-making process.

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